Meeting Notes to Action Items
Turn messy meeting notes into a clean recap with owners and deadlines.
Best for
Bring this
Your raw meeting notes (typed, handwritten photo, or voice memo transcript)
Output
A clean meeting recap ready to send.
AI Teammate
Meeting scribe — structures, assigns, and formats.
Human-Owned Zone (HOZ)
You confirm who owns what and whether deadlines are realistic.
FENCE Check
Remove attendee personal info (emails, phone numbers) before pasting. Don't paste notes from confidential board meetings, legal discussions, or HR performance reviews into public AI tools.
Prompt Starter
Here are my meeting notes. Turn them into: 1. A 3-sentence summary of what was discussed 2. Action items in this format: - [Name] will [do X] by [date] — [priority] 3. Any decisions that were made 4. Anything that needs follow-up but wasn't assigned Notes: [paste]
Work the Mission
- 1Dump your raw notes — don't clean them up first. The AI handles mess.
- 2Run the prompt. Review the action items.
- 3Check: Did it miss anything? Add it manually.
- 4Adjust deadlines if they don't match reality.
- 5Copy into your email, Slack, or project tool and send.
Quality Check
Progress is saved on this device.
Twist Card — when AI doesn't cooperate
- AI assigned something to the wrong person? Fix it. It's guessing from your notes.
- AI created action items for things that were just discussion? Delete them. Not every mention is an action.
- Notes are too messy for AI to parse? Add 3 bullet points of what you remember, then run the prompt.
Make it stick
Keep the prompt beside your notes app and run it before the meeting leaves your head — same shape every time, so the recap becomes a habit rather than a chore.
Want this tuned to how you actually work? Find your archetype — 7 questions, about 3 minutes.
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